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Constitution Delegation Minutes - October 7, 2011

posted Oct 27, 2011, 12:40 PM by Bao Thien Ngo   [ updated Oct 27, 2011, 12:44 PM by Liza Chu ]

1.       Welcome and Introductions

2.       Call to Order: 3:35 PM

3.       Roll Call

a.       SJSU – Minh Le, Anthony Nguyen

b.      UOP – Liza Chu, Jimmy Nguyen

c.       DeAnza – Joyce, Nicki (present at 4:35PM)

d.      Stanford – Andrew Dinh, James Bui

e.      UCB – Piotr Le, Vivian Vo, Rich Nam

f.        UCD – Crystal Huynh-Kim, Teena Nguyen

g.       Eboard – Jessica Do

h.      UVSA – Cong Nguyen, Khoa Pham, Bao Thien Ngo

4.       Brief explanation of parliamentary procedure

a.       Motions are required for discussion and decisions

b.      Motion to amend change the proposal on the table

c.       Motion to amend the amendment will not be considered

5.       UOP Delegation

a.       UOP delegation accepted for discussion

6.       Language Review

a.       Preamble

i.      Motion to approve as proposed – Anthony, Vivian

1.       Motion withdrawn

ii.      Motion to remove references to previous organizations – Piotr, Jessica

1.       Approved by consensus

iii.      Motion to approve as amended – Vivian, Piotr

1.       Approved by consensus

b.      Article I

i.      Motion to approve as proposed passed by consensus

c.       Article II

i.      Section 1

1.       Motion to approve Section 1 as proposed – Jessica, Anthony

a.       Approved by consensus

 ii.      Section 2

1.       Motion to approve Section 2 as proposed – Liza, Andrew

a.       Approved by consensus

iii.      Section 3

1.       Motion to reword Section 3 language describing “Ethics” and reformat description of “Creativity” – Piotr, Anthony

a.       Approved by consensus

2.       Motion to approve Section 3 as amended – Anthony, Teena

a.       Approved by consensus

d.      Article III - Affiliations

i.      Major changes

1.       Added external affiliations

2.       Kept affiliation procedures

3.       Formalized UNAVSA relationship

ii.      Section 1

1.       Subsection B – procedures and petitions for affiliation

2.       Motion to amend Section 1 to require organizations petitioning for affiliation to attend one face-to-face meeting (paragraph 1, line 2) before being accepted as an affiliate – Anthony, Jessica

a.       Approved by consensus

3.       Motion to approve Section 1 as amended – Liza, Piotr

a.       Approved by consensus

iii.      Section 2

1.       Motion to change uNAVSA relationship to be reestablished annually, if ever renounced by a previous ICC, instead of revisiting the relationship annually with every ICC, withdrawn.

2.       Motion to strike subsection B from constitution- Liza, Jess

a.       Would require annual review of the UNAVSA relationship

b.      For

i.      uNAVSA should be recognized via CoRR reps; if annulled, CoRR reps would also be annulled

ii.      having ICC decide relationship every year would make the relationship weak

iii.      building community with a larger community outside of NorCal should show development of relationships outside the region

iv.      relationship between UVSA and uNAVSA is similar to affiliate and should be constant

v.      can be instituted in bylaws

c.       Against

i.      what is the purpose of uNAVSA under UVSA affiliation, why this org and not another?  no distinction to make uNAVSA default org

ii.      uNAVSA requirements make constitution rigid with affiliation

iii.      ICC should be free to decide relationship and uNAVSA should be able to sell itself

iv.      Should be moved to bylaws because UNAVSA provision is subject to change

v.      CoRR rep would be represented and do not to be addressed in our constitution

vi.      ICC changes every year, don’t base on decision based another ICC’s decision

vii.      relationship with uNAVSA doesn’t start from scratch every year, so should be encouraged to come back

viii.      affiliates aren’t required to have UVSA in constitution and thus should be flexible with their affiliation with uNAVSA

d.      NOTE: Christy Ho incorporates Committee’s comments in favor of formal relationship with UNAVSA into the record.

e.      Regarding Article III, Section 2, Subsection B (see Appendix A)

i.      Roll Call Vote

1.       In favor (strike of Subs. B) – Minh, ANothny, Liza, Jimmy, Joyce, Nikki, Andrew, James, Piotr, Vivian, Crystal, Teena, Jessica (2)

2.       Against (keeping Subs. B)

3.       Motion passes unanimously, strikes article 5, subsection 3 and comment 2

a.       Section 2 approval as amended– Anthony, Crystal

                                                                                                                                                                                                               i.      Approved by consensus

e.      Article IV

i.      Section 1

1.       Motion to not require F2F once a month– Liza, Andrew

a.       4-8-0 – F2F required in some form

2.       Motion to require ICC meet face-to-face at least once per month (adding Section F)

a.       Motion to have monthly face to face meeting – Jessica, Crystal

i.      10-4-0 – approved

b.      Motion to have a total of 7 meetings a year (UVSA is year round) – Piotr, Andrew

i.      Motion dies

c.       Motion to state in Constitution to state that ICC must plan the time and manner of meeting in the bylaws annually

i.      2-12-0 – fails

ii.      Approved as amended by consensus

d.      NOTE: Eboard serves as one vote on ICC

3.       ICC actively responsible for fundraising and approving budgets

4.       Subsection C, Paragraph 5 (appointing CORR) struck.

5.       Adopted as amended by consensus

ii.      Section 2 – Adopted as amended by consensus

iii.      Section 3 – Adopted as amended by consensus

iv.      Section 4 – Adopted as proposed by consensus

f.        Article V

i.      Section 1 – Adopted as proposed by consensus

ii.      Section 2 – Adopted as proposed by consensus

g.       Article VI

i.      Section 1

1.       Motion to divide removal process into two step process – Piotr, Anthony

a.       7-7-0 – fails

2.       Motion to approve as proposed adopted by consensus

ii.      Section 2 – Adopted as proposed

h.      Article VII - Quorum

i.      Adopted as proposed

i.         Article VIII – By Laws

i.      Adopted as proposed

j.        Article IX – Elections

i.      Adopted as proposed

k.       Article X – Amending the Constitution

i.      Involves affiliates, proposed amendments, needs to be approved by 2/3 of affiliates before comes to floor, ¾ of cabinets, ¾ of ICC to approve amendments

ii.      Adopted as proposed

l.         Article XI – Dissolution

i.      Motion to include affiliate cabinets to approve dissolution v. ICC are the representations of their schools

1.       3-11-0 – motion fails

ii.      Motion to approve as proposed – Andrew, Piotr

1.       Adopted as proposed

m.    Article XII – Ratification

n.      Article XIII – Signatories

i.      Will not be amended, but changes to the Constitution will be tracked

ii.      Signatures will be added on to track changes to the Constitution.

Appendix A. Article III, Section 2, Subsection B

1.       UVSA’s relationship to UNAVSA is an exception to Article III, Section 2, Subsection A because UVSA does not exist in a vacuum.  The strength of our community here is partly defined by how we are able to communicate and work with communities beyond our own that share in our mission and vision.

a.       The relationship that UNAVSA expects to have with the regions is the same relationship that UVSA expects to have with its affiliates because we cannot build a community without the commitment of our constituents.  If UVSA is to be successful, the affiliates must want its success.  If UNAVSA is to be successful, the regions must want its success.

b.      UNAVSA’s mission and values are very similar to our own – to build a Vietnamese youth community that can step up and take responsibility for the welfare of our people – with the exception being that UNAVSA has a national focus, while UVSA has a regional focus.  See http://www.unavsa.org/mission/http://www.unavsa.org/mission/.

c.       UNAVSA’s history and development is closely tied to that of UVSA.  Both organizations based their original constitutions on the Constitution of UVSA in Southern California, the current form of both organizations began within a year of each other, and many of the people involved in UVSA’s creation were also intimately involved in the creation of UNAVSA.  Such a close bond should be preserved for our mutual development, and be able to withstand the changing temperaments of each term of both organizations.

2.       UVSA still holds the ability to withdraw from UNAVSA should UNAVSA’s mission ever conflict with UVSA’s mission.

a.       This ability to withdraw from UNAVSA should not be exercised lightly.  Disagreements over specific issues or personality conflicts between officers of both organizations should not be sufficient to destroy the relationship between UVSA and UNAVSA.  As UVSA and UNAVSA seek to build a community, attempts should always be made to reconcile the issues between the two organizations.  This is why UNAVSA representatives must be given the opportunity to address the ICC prior to any decision regarding the maintenance of UVSA’s relationship to UNAVSA.

b.      The ability to withdraw exists in part as a reminder that UVSA cedes no control over its affairs to UNAVSA.  As the participation of affiliates in UVSA is purely voluntary and UVSA has no authority over its affiliates, UVSA’s participation in UNAVSA is purely voluntary, except that there is formal recognition of the relationship.  UNAVSA has no authority over UVSA.

3.       This provision in no way defines how the relationship between UVSA and UNAVSA should be.  The form of that relationship is dependent upon the needs and objectives of each term.  This provision merely formalizes the relationship between UVSA and UNAVSA so as to promote a positive and productive relationship between the two entities.

4.       This provision becomes void upon a unanimous vote of the ICC because the ICC reflects opinions and positions of the youth community that UVSA represents.  If our community unanimously believes that UNAVSA’s mission goes against UVSA’s, that relationship should no longer exist.  Should the ICC exercise this power, UVSA’s relationship with UNAVSA shall revert to the default provision laid out in Article III, Section 2, Subsection A.

September 28, 2011 Minutes

posted Oct 6, 2011, 8:06 PM by Bao Thien Ngo   [ updated Oct 6, 2011, 8:06 PM by Liza Chu ]

UVSA REFRESH

Agenda

September 28, 2011

  1. Call to Order
    1. Christy Ho, Cong Nguyen, Liza Chu, Mymy Nguyen, Huy Tran, Thao Nguyen.  Bao Thien Ngo joins at 9:20pm.  Khoa Pham joins at 9:22pm
    2. Guests - Vickie Duong
  2. Review of previous meeting
    1. Finalized UNAVSA relationship
    2. Reviewed outreach plan
  3. Procedural Matters
    1. Updating ICC and Summit Program Committee
      1. ICC
      2. Summit Programming
    2. Amending 110907 Minutes regarding UNAVSA Council rep’s appointment by the ICC.
      1. Minutes amended to reflect that UNAVSA Council Rep’s responsibilities are now found at Art. V, § 1, §§ D.
      2. Cong Nguyen moves, Liza Chu seconds.  MOTION PASSES by consensus.
  4. Language amendments – UNAVSA CoRR Representative
    1. MOTION TO STRIKE Comment 8 and renumber Comment 9 as Comment 8.
    2. MOTION TO AMEND Art. V, § 1, §§ D, ¶ 2 to say “Serve as a liaison between UNAVSA and UVSA, with regular reports to the ICC on the activities and actions of UNAVSA and the Representative in support of UNAVSA.”
    3. MOTIONS made jointly.  Christy Ho moves, Thao Nguyen seconds.  MOTION PASSES by consensus.
  5. Education and Outreach
    1. UOP and SJSU done
    2. UCD - presenting on 10/2
    3. UCB - presenting on 10/2
    4. Stanford - presenting on 10/3
    5. De Anza - presenting on 9/30
  6. Post-summit planning
    1. Wrapping up
    2. Appreciation
  7. Adjournment at 9:38pm.

September 21, 2011 Minutes

posted Sep 24, 2011, 6:11 PM by Bao Thien Ngo   [ updated Sep 24, 2011, 7:10 PM by Liza Chu ]

UVSA REFRESH

Agenda

September 21, 2011

  1. Call to Order at 9:07pm - Christy Ho, Crystal Kim, Huy Duong, Huy Tran, Liza Chu, Linh Ho.  Cong Nguyen joins at 9:11pm.  Khoa Pham’s presence on call was announced at 9:54pm, but states that he was present at 9:20.  Huy Duong left at 10:28pm.  Christy Ho left at 10:35
  2. Review of previous meeting
    1. Finalized Treasurer duties
    2. Added comments
    3. Created outreach plan
  3. Procedural Matters
    1. Updating ICC and Summit Program Committee
      1. ICC
      2. Summit Programming
    2. Reviewing 110907 Minutes - Amended to reflect unanimous approval of CoRR Rep language.
  4. Language amendments
    1. Motion to reconsider Art. III, § 2, §§ B
      1. MOTION TO RECONSIDER.  Crystal Kim moves, Linh Ho seconds.  MOTION PASSES 5-2-0
        1. Motion is made to include additional discussion.
        2. Everything was procedurally correct before.  Reopening discussion because people regret not saying anything before is generally insufficient to reopen discussion.
      2. MOTION to rescind Art. III, § 2, §§ B.  Liza Chu moves, Cong Nguyen seconds.
        1. Pro
          1. No VSA has a formalized relationship with UVSA, so UVSA should not need a constitutional provision to ensure that we supports UNAVSA.
          2. The ICC should have the freedom to decide what they want to do each year, without restriction whatsover.
          3. UVSA’s current condition is not due to dissension between VSAs and UVSA, but the weakness of the VSAs themselves that ended up withdrawing.
          4. We should have faith in future officers in that they can think long-term and think globally.
          5. Our relationship with UNAVSA is a good one, and is always something to think about, but the Constitution is not the place to put something that we’re just thinking about.
          6. Having E-Board sit as a member of the ICC, and having the decision regarding our relationship to UNAVSA be decided by a larger group of people, should mitigate any concerns that small conflicts or personal conflicts lead to the destruction of that relationship.
          7. Formalizing UVSA’s relationship to UNAVSA is like constitutionalizing summit because the committment we make to either is temporary.
        2. Con
          1. UNAVSA in a certain way is the foundation of UVSA, and we should always try to maintain a relationship with it.
          2. UNAVSA is our link to the rest of the nation.
            1. If we promote community building within, we must be a part of community building without.
            2. Our communities do not exist just within our borders.
          3. Part of why UVSA is in its current position is that there is no formal support between VSAs and UVSA.
          4. Not having the relationship between UVSA and UNAVSA where future members and officers can easily recognize the relationship leaves it a lot easier for people to forget why the relationship was created and existed in the first place.
          5. The bar should be set high in terms of rescinding the UNAVSA relationship to promote community building and to ensure that the two organizations always have a line of communication and an open stage for both organizations to work together and resolve conflicts.
          6. A formal relationship that is harder to break encourages UVSA and UNAVSA to view their relationship collaboratively and not let conflicts deteriorate the relationship.  Additionally, the formal recognition does not place any additional obligations on UVSA except the moral obligation to maintain that relationship and appoint UNAVSA Council representatives.
          7. Formalizing the relationship between UVSA and UNAVSA places an obligation on UVSA to actually maintain that relationship.  In that sense, it is different from constitutionalizing an event because we don’t have to think about once the event is over for the year.
        3. MOTION FAILS, 2-6-0
          1. Christy Ho - No
          2. Cong Nguyen - Yes
          3. Crystal Kim - No
          4. Khoa Pham - No
          5. Huy Duong - No
          6. Huy Tran - No
          7. Linh Ho - No
          8. Liza Chu - Yes
        4. NOTE:  Khoa Pham announced his presence to the chair prior to the vote.
      3. MOTION:  That the ICC only need a majority to rescind its recognition of the relationship with UNAVSA or to reinstate its relationship to UNAVSA.  Christy Ho moves, Cong Nguyen seconds.
        1. Pro - This proposal is a compromise position between the concern that we should have a formal relationship with UNAVSA and that 2/3s majority is too high a bar for the ICC to withdraw recognition if it felt it necessary.
        2. Con - The harder we make it for people to walk away, the better the chances that they will work together.
        3. MOTION PASSES - 5-3-0
        4. NOTE:  Huy Duong leaves the after the vote.
      4. MOTION:  That UNAVSA’s entitlement to be heard before the ICC on the matter of the UVSA-UNAVSA relationship be stricken.  Cong Nguyen moves, Liza Chu seconds.
        1. Pro
          1. UNAVSA should be given the chance to talk, but it shouldn’t be in the Constitution.
          2. It may be more appropriate in the Bylaws than in the Constitution.
        2. Con
          1. Requiring notice and opportunity for UNAVSA is a matter of fairness and moral responsibility.
          2. Leaving this obligation to just the ICC chair is too much of a gamble with something that we should be morally and constitutionally obligated to do.
        3. MOTION FAILS 3-3-0.
      5. MOTION:  That Art. III, § 2, §§ B be approved as amended.  Cong Nguyen moves, Huy Tran seconds.  MOTION PASSES by consensus.
    2. Renumbering - The articles may be renumbers as appropriate.
    3. Comments - MOTION:  That the comment to Art. V, § 1, §§ A be approved as proposed.  Khoa Pham moves, Cong Nguyen seconds.  MOTION PASSES by consensus.
  5. Education and Outreach
    1. Going over the materials
    2. Planning outreach to ICC and affiliates
      1. UCD (Crystal, Linh, Mymy) - Possibly September 25th.
      2. UCB (Thao, Bao) - no updates
      3. UOP (Liza, Cong)
        1. Presentation was done on 9/21
        2. Liza Chu and Jimmy Nguyen are delegates.
      4. De Anza (Cong, Khoa) - no updates
      5. Stanford (Khoa, Huy D.) - no updates
      6. SJSU (Huy T., Christy) - confirmed meeting for 9/26
  6. Appreciation! - TABLED
  7. Adjournment at 10:54pm.

September 14, 2011 Minutes

posted Sep 16, 2011, 11:44 AM by Bao Thien Ngo   [ updated Sep 16, 2011, 11:44 AM by Liza Chu ]

UVSA REFRESH

Agenda

September 14, 2011

  1. Call to Order - 9:16pm
    1. Committee members present - Huy Tran, Khoa Pham, Mymy Nguyen, Thao Nguyen, Crystal Huynh Kim, Cong Nguyen, Liza Chu.  Christy Ho joins at 9:35pm.
    2. Guests - Vickie Duong
  2. Review of previous meeting
    1. Finalized Proposal
    2. Began planning for outreach and education
  3. Procedural Matters
    1. Updating ICC and Summit Program Committee
      1. ICC - No updates
      2. Summit Programming - No updates
    2. Approval process
  4. Language amendments
    1. Moving Art. IV, § 2, §§ D - MOTION:  That this mentioned provision be moved from E-Board to ICC.  Thao Nguyen moves, Crystal Huynh Kim seconds.  MOTION PASSES by consensus.
    2. E-Board terms - MOTION:  That E-Board serve the same terms as the ICC, and that the date of E-Board elections be set in the Bylaws.  Crystal Huynh Kim moves, Mymy Nguyen seconds.  MOTION PASSES by consensus.
    3. Responsibitities of the Treasurer - MOTION:  That the responsibilities of the Treasurer be approved as proposed.  Thao Nguyen moves, Crystal Huynh Kim seconds.  MOTION PASSES by consensus.
    4. Approval of proposed comments
      1. MOTION: To approve the comments to Article III, § 2, §§ B as proposed.  Thao Nguyen moves, Crystal Huynh Kim seconds.  MOTION PASSES by consensus.
      2. MOTION:  To approve the comments to Article IV, § 2, §§ E as proposed.  Cong Nguyen moves, Thao Nguyen seconds.  MOTION PASSES by consensus.
      3. MOTION:  To approve the comments to Article V, § 1, §§ D.  Thao Nguyen moves, Cong Nguyen seconds.  MOTION PASSES by consensus.
      4. MOTION:  To approve the comments to Article V, § 2, §§ F, Paragraph 2 and 3 as proposed.  Christy Ho moves, Thao Nguyen seconds.  MOTION PASSES by consensus.
  5. Education and Outreach
    1. Going over the materials
      1. Powerpoint Presentation
      2. Pamphlet
    2. Planning outreach to ICC and affiliates
      1. UC Davis - Mymy Nguyen, Crystal Huynh Kim, and Linh Ho
      2. UC Berkeley - Thao Nguyen and Cong Nguyen (alternate)
      3. UOP - Cong Nguyen and Liza Chu
      4. SJSU, De Anza, Stanford - Split between Huy Tran, Bao Thien Ngo, Huy Duong, Khoa Pham, Christy Ho, and Cong Nguyen
  6. Adjournment

September 7, 2011 Minutes

posted Sep 8, 2011, 11:01 AM by Bao Thien Ngo   [ updated Sep 8, 2011, 11:02 AM by Liza Chu ]

UVSA REFRESH

Agenda

September 7, 2011

  1. Call to Order at 9:11pm
    1. Formal attendance - Bao Thien Ngo, Christy Ho, Cong Nguyen, Huy Tran, Huy Duong, Thao Nguyen.  Crystal Kim at 9:24pm.  Khoa Pham at 9:52pm.  Huy Duong left at 9:55pm
    2. Guests - Andrew Dinh, Vicky Duong
  2. Review of previous meeting
    1. Article V (Duties and Powers) settled
  3. Procedural Matters
    1. Updating ICC and Summit Program Committee
      1. ICC
        1. The ICC has been included in the committee listserv.
        2. Earliest chance to meet with ICC is going to be September 28
        3. ACTION ITEM:  Andrew Dinh will see if the ICC can convene earlier.
      2. Summit Programming – No update.
  4. Language amendments
    1. Veto Power
      1. MOTION:  That the E-Board be a part of the ICC as one vote.  E-Board can only be counted as present if a majority of E-Board members are present.  Cong Nguyen moves, Thao Nguyen seconds.  MOTION PASSES by consensus.
        1. Pros
          1. Encourages E-Board members to attend and participate in ICC meetings.
          2. Giving all of E-Board just one vote gives each officer some ownership, but still leave ICC as the primary authority.
        2. Cons
        3. Will add comment explaining policy behind this choice.
      2. Should the above motion pass, the following provisions should be re-opened:
        1. Any mention of the term “combined vote”
          1. Art. III, § 2, §§ A - Will leave as is.  E-Board is involved in maintaining external relationships, so should have greater say in which relationships UVSA will have.
          2. Art. IV, § 4, §§ C - Will leave as is.  
          3. Art. VI, § 2, §§ A - MOTION:  Appointees to fill vacancies on E-Board will require a ⅔ vote of ICC.  Thao Nguyen moves, Cong Nguyen seconds.  MOTION PASSES by consensus.
        2. Duties of IVP and ICC Chair - Will leave as is, but need a comment to clarify that staff appointed by the ICC reports directly to the ICC.
        3. MOTION:  To add §§ E to Art. IV, § 2 – The E-Board as a whole shall be a voting member of the ICC.  Cong Nguyen moves, Thao Nguyen seconds.  MOTION PASSES by consensus
        4. Add Paragraph 7 to Art. V, § 2, §§ B – Vote as one entity as a member of the ICC.  The E-Board can only exercise this power if a majority of E-Board voting members are present at an ICC meeting.  Cong Nguyen moves, Thao Nguyen seconds.  MOTION PASSES by consensus.
    2. MOTION TO RESCIND approval of Art. IV, § 2, §§ A.6 (removal of UNAVSA Council Representative from E-Board).  Crystal Kim moves.  Cong Nguyen seconds.
      1. Pro
        1. CoRR has obligations to UNAVSA, which is not UVSA NorCal.
        2. CoRR makes quorum harder for E-Board to meet.
        3. What does CoRR do for UVSA that warrants a position on E-Board?
      2. Con
        1. CoRR’s responsibilities to UNAVSA is the value that it provides to UVSA.  We are a part of a broader community, and that helps us frame our own community.
        2. The expectations that UNAVSA has of UVSA and its CoRR
      3. MOTION PASSES 5-2-0 - Role Call Vote:
        1. Bao Thien Ngo - Yes
        2. Christy Ho - No
        3. Cong Nguyen - Yes
        4. Crystal Kim - Yes
        5. Khoa Pham - Yes
        6. Thao Nguyen - Yes
        7. Huy Tran - No
      4. MOTION:  That ICC Chair takes on the responsibilities of the UNAVSA Council Representative.  Cong Nguyen moves, Crystal Kim seconds.
        1. Pro
          1. ICC Chair is in the best position to be the link between UVSA and UNAVSA.
        2. Con
          1. This is too much responsibility on the ICC Chair, who already has to take care of ICC.
          2. There are other members of the ICC that can take on the responsibility of CoRR.
        3. MOTION WITHDRAWN.
      5. MOTION:  That the UNAVSA Council Representative be a member of the E-Board and a member of the ICC.  The responsibility goes to any person who volunteers.  Thao Nguyen moves.
        1. Pro
          1. This motion doesn’t limit participation because there are other avenues for people to get involved.
          2. Current members of the ICC and E-Board have more information about UVSA than the general public that they can relay to UNAVSA.
          3. This should not too big of a burden because people have to bear responsibility for what they can personally handle.
        2. Con
          1. UVSA should open opportunities to participate.  This motion limits participation only to those who are already on ICC and E-Board.
          2. ICC would have responsibilities to their own VSA, UVSA, and UNAVSA.
        3. MOTION WITHDRAWN
      6. MOTION:  That the UNAVSA Council Representatives be appointed by the ICC.  Cong Nguyen moves, Thao Nguyen seconds.
        1. Pro
          1. Keeps participation open.
          2. ICC gets to appoint a person that it feels is competent and is comfortable with.
        2. Con - The Council representative has no power within UVSA.
        3. CoRR Rep would be considered ICC staff.
        4. Approval of this motion will also rescind Art. V, § 2, §§ H, ¶ 5
    3. MOTION TO AMEND previously adopted Art. III, § 1, §§ B, ¶ 1 – That reference to “VSA” be changed to “youth organization”.  Thao Nguyen moves, Cong Nguyen seconds.  MOTION PASSES by consensus.
    4. MOTION TO AMEND previously adopted Art. III, § 1, §§ B, ¶ 2 – That reference to “VSA” be changed to “affiliate”.  Thao Nguyen moves, Cong Nguyen seconds.  MOTION PASSES by consensus.
    5. Article VI - MOTION:  That the language of Article VI be approved as proposed.  Thao Nguyen moves, Cong Nguyen seconds.  MOTION PASSES by consensus.
    6. Article VII - MOTION:  That the language of Article VII be approved as proposed.  Thao Nguyen moves, Cong Nguyen seconds.  MOTION PASSES by consensus.
    7. Article VIII - MOTION:  That the language of Article VIII be approved as proposed.  Cong Nguyen moves, Thao Nguyen seconds.  MOTION PASSES by consensus.
    8. Article IX - MOTION:  That the language of Article IX be approved as proposed.  Christy Ho moves, Crystal Kim seconds.  MOTION PASSES by consensus.
    9. Article X - MOTION:  That the language of Article X be approved as approved.  Bao Thien Ngo moves, Crystal Kim seconds.  MOTION PASSES by consensus.
    10. Article XI - No changes.
  5. Education
    1. Producing Materials - Huy Tran, Bao Thien Ngo, Thao Nguyen, and Christy Ho as back-up.
    2. Outreach
  6. Adjournment at 10:45pm

August 31, 2011 Minutes

posted Sep 8, 2011, 10:58 AM by Bao Thien Ngo   [ updated Sep 8, 2011, 10:58 AM by Liza Chu ]

UVSA REFRESH

Agenda

August 31, 2011

  1. Call to Order - Bao Thien Ngo, Christy Ho, Cong Nguyen, Huy Tran, Linh Ho, Mymy Nguyen, Thao Nguyen.  Called to order at 9:10pm.  Crystal Huynh Kim at 9:18pm.  Liza at 9:28pm.  Liza leaves at 10:38pm.
  2. Review of previous meeting
    1. Article III (Affiliations) passed as proposed.
    2. Article V (Duties and Powers)
      1. Section I, defining duties and powers of ICC, approved with 2 amendments:
        1. ICC can only take positions on issues with a ¾ vote.
        2. ICC Chair has the added duty of maintaining ICC’s relationship to E-Board.
      2. Section II, defining the duties and powers of E-Board, adopted without amendment.
  3. Procedural Matters
    1. Updating ICC and Summit Program Committee
      1. ICC
      2. Summit Programming
  4. Language amendments
    1. Article IV, Section II - Executive Board
      1. MOTION:  Add CoRR Rep to E-Board, can be up to 2 CoRR Reps and restrict age to 18-28.  Mymy Nguyen moves, Thao Nguyen seconds.
        1. Con
          1. CoRR Rep duties can be combined under EVP or External Committee.
          2. E-Board should be limited to 5 positions.
        2. Pro
          1. CoRR shouldn’t be relegated to a committee because the issues that CoRR deals with often have to be discussed with E-Board.
          2. CoRR should also have a vote on E-Board since they represent Northern California to the rest of the country.
        3. MOTION PASSES 5-3-0
    2. Article V, Section II – Defining Officer Duties
      1. President - MOTION:  To keep the language from the 2009 Constitution, except referencing “Treasurer” instead of “Vice President of Finance.”  Thao Nguyen moves, Cong Nguyen seconds.  MOTION PASSES by consensus.
      2. Internal Vice-President
        1. MOTION:  That IVP manage all intra-organizational issues and operations of the Executive Board and staff under the Executive Board.
          1. Thao Nguyen moves, Bao Thien Ngo seconds.  MOTION PASSES by consensus.
          2. This matter will be revisited at the next decisional meeting after Thao Nguyen drafts comments to clarify the provision.
        2. MOTION:  That IVP no longer have oversight over ICC.  Thao Nguyen moves, Bao Thien Ngo seconds.  MOTION PASSES by consensus.
        3. MOTION:  That IVP serve as the principal point of contact for the ICC Chair in maintaining communication between the Executive Board and the Intercollegiate Council.  Cong Nguyen moves, Bao Thien Ngo seconds.  MOTION PASSES by consensus.
        4. MOTION:  To approve the language of IVP duties as amended.  Cong Nguyen moves, Crystal Kim seconds.  MOTION PASSES by consensus.
      3. External Vice-President
        1. MOTION:  That EVP acts in support of the President in representing UVSA to the community, and that the language “when applicable” be removed from the President’s duty to represent UVSA to the community.  Cong Nguyen moves, Liza Chu seconds.  MOTION PASSES by consensus.  
        2. MOTION:  That language regarding EVP duties be approved as amended.  Liza Chu moves, Cong Nguyen seconds.  MOTION PASSES by consensus.
      4. Treasurer
        1. MOTION: That the Treasure monitor the financial transactions of UVSA to ensure its financial stability.  Bao Thien Ngo moves, Mymy Nguyen seconds.  MOTION PASSES by consensus.
        2. MOTION:  That we move off agenda to discuss the general veto power of the Executive Board.  Cong Nguyen moves, Thao Nguyen seconds.  MOTION FAILS 2-6-0.
        3. MOTION:  That the Executive Board have the power to veto any decision of the ICC that involves money.  Cong Nguyen moves, Bao Thien Ngo seconds.
          1. Pro
          2. Con
            1. Veto power is significant, so without any restriction or limitation on E-Board’s veto power, E-Board exercises significant control over ICC.
          3. MOTION WITHDRAWN
        4. MOTION:  That discussion of veto power, including the Treasurer’s veto power, be tabled.  Bao Thien Ngo moves, Mymy Nguyen seconds.  MOTION PASSES by consensus.
      5. Secretary - MOTION:  That the language of the duties of the Secretary be approved as is.  Christy Ho moves, Cong Nguyen seconds.  MOTION PASSES by consensus.
      6. UNAVSA Council Representatives
        1. MOTION:  That the UNAVSA Council Representative(s) report to the ICC on their official activities and the activities of UNAVSA.  Bao Thien Ngo moves, Crystal Huynh Kim seconds.
          1. Note:  UNAVSA Council Representatives may actually have to attend at least 3 regular meetings.
          2. MOTION PASSES by consensus.
        2. MOTION:  That the language of UNAVSA Council Representative responsibilities be approved as amended.  Thao Nguyen moves, Cong Nguyen seconds.  MOTION PASSES by consensus.
    3. Remaining Articles in numerical order.  MOTION TO TABLE.  Thao Nguyen moves, Cong Nguyen seconds.  MOTION PASSES by consensus.
  5. Administrative
    1. Next work meeting - will be settled over email.
  6. Adjournment - 10:49pm.

August 28, 2011 Minutes

posted Sep 8, 2011, 10:44 AM by Bao Thien Ngo   [ updated Sep 8, 2011, 10:45 AM by Liza Chu ]

UVSA REFRESH

Agenda

August 28, 2011

  1. Call to Order – Huy Tran, Cong Thanh Nguyen, Liza Chu, Thao Nguyen, Crystal Kim, Bao Thien Ngo, Khoa Pham, Mymy Nguyen and Linh Ho.  Guest Andrew Dinh.  Called to order at 1237.
  2. Review of previous meeting
    1. Article IV
      1. Section II
        1. E-Board terms are set for 1 year.
        2. E-Board composition will stay the same.
      2. Section III – UVSA Staff language approved as proposed
      3. Section IV – Board of Advisors language approved as proposed
  3. Procedural Matters
    1. Updating ICC and Summit Program Committee
      1. ICC – Article II has been presented to E-Board and ICC for review.  Waiting on response to schedule a meeting.
      2. Summit Programming – No updates
  4. Language amendments
    1. Article III – Membership Affiliation
      1. Proposed Section 1 – Clarifying relationship between UVSA and VSA, and maintaining process for becoming or for removing an affiliate.
        1. MOTION – To approve the language of Article III, Section I, Paragraph 1 as proposed.  Thao Nguyen moved, Crystal Kim seconds.  MOTION PASSES by consensus.
        2. MOTION – To remove Article III, Section I, Paragraph 2, Subparagraph 2 (Removal of an Affiliate).  Thao Nguyen moved, but motion withdrawn.
        3. MOTION – To approve the language of Article III, Section I, Paragraph 2 as proposed.  Thao Nguyen moved, Cong Thanh Nguyen seconds.  MOTION PASSES by consensus.
      2. Proposed Section 2 – Relationships with other entities
        1. MOTION – To approve the language of Article III, section II, Paragraph I as proposed.  Thao Nguyen moved, Cong Nguyen seconds.  MOTION PASSES by consensus.
        2. MOTION – Huy Tran moved, Thao Nguyen seconds.  MOTION PASSES 5-3-0.
    2. Article V – Duties and Powers
      1. Section IV – ICC
        1. MOTION – That UVSA’s external relationships be decided by a ¾ combined vote of the Executive Board and the ICC.  Thao Nguyen moves, Liza Chu seconds.
          1. UVSA’s external relationships should be decided by a combination of ICC and E-Board because E-Board has to maintain that relationship.
          2. MOTION PASSES 7-1-0.
        1. MOTION – That ICC can only take positions on issues with a ¾ vote.  Thao Nguyen moves, Mymy Nguyen seconds.
          1. Having only one voting standard keeps it simple.
          2. MOTION PASSES by consensus.
        2. MOTION – That the ICC Chair maintain ICC’s relationship to the Executive Board.  Thao Nguyen moves, Mymy Nguyen seconds.  MOTION PASSES by consensus.
        3. MOTION – That the proposed language of Article V, Section 1 be approved as amended.  Thao Nguyen moves, Crystal seconds.  MOTION PASSES by consensus.
      1. Section II – E-Board
        1. MOTION – That the proposed language of Article V, Section 2 be approved as amended.  Mymy Nguyen moves, Thao Nguyen seconds.  MOTION PASSES by consensus.
  1. Administrative
    1. Next work meeting
  2. Adjournment

August 24, 2011 Minutes

posted Sep 7, 2011, 12:21 AM by Bao Thien Ngo   [ updated Sep 7, 2011, 12:21 AM by Liza Chu ]

UVSA REFRESH

Agenda

August 24, 2011

  1. Call to Order - Huy Tran, Bao Thien Ngo, Mymy Nguyen, Christy Ho, Thao Nguyen, Liza Chu, Cong Nguyen at 9:09pm.  Crystal Kim joins at 9:13pm.
  2. Review of previous meeting
    1. Article II
      1. to be presented to E-Board and ICC for review
      2. adopted as proposed
    2. Preamble adopted with amendment to specify current generation as “of Vietnamese American youth.”
    3. Article I adopted with no changes.
    4. Article IV, Section I – ICC
      1. ICC terms adopted
      2. ICC as primary authority for UVSA adopted
      3. Thao Nguyen shall draft dissenting comments.
  3. Procedural Matters
    1. Updating ICC and Summit Program Committee
      1. ICC – Article II has been presented to E-Board and ICC for review.  Waiting on response to schedule a meeting.
      2. Summit Programming – No updates
    2. Deadline for finalizing all amendment proposals is September 7.
  4. Language amendments
    1. Article IV - Offices
      1. Section II – Executive Board
        1. Terms - MOTION: That E-Board terms are set for 1 year.  Thao Nguyen moves.  Cong Nguyen seconds.
          1. Easier to get people to commit.
          2. If people want to serve for a second year, they can run again.
          3. UVSA has only had one term up to this point, and the vast majority of officers have only committed to one year.
          4. Con:  2 year terms promote more stability.
          5. MOTION PASSES 7-1-0.
        2. Officer positions
          1. MOTION:  To maintain all five traditional officer positions, but IVP’s duty to coordinate the ICC is transferred to ICC Chair.
            1. Con:
              1. The IVP’s responsibilities primarily center on the ICC, and that should be under ICC Chair.
              2. If the IVP’s responsibility is only management of staff, that should be under the President.
              3. The responsibility of staff development should fall under the President,
            2. Pro:  President can focus on E-Board development.  IVP can focus on the development of other staff.
            3. MOTION FAILS 4-4-0
          2. MOTION:  That ICC Chair be added to E-Board and ICC Chair take over responsibility for ICC.  Thao Nguyen moves.  Mymy Nguyen seconds.
            1. Pro
              1. If ICC is going to be the primary authority for UVSA, ICC should be represented on E-Board.
            2. Con
              1. If ICC is going to be the primary authority for UVSA, E-Board should be participating in the ICC decision-making process as advisers and mentors.
              2. If primary authority rests with ICC, E-Board’s role is reduced to advising, administrative, and management.
            3. MOTION FAILS 3-5-0
          3. MOTION:  That the Constitution preserve the 5 officer positions.
            1. Liza Chu moves.  Thao Nguyen seconds.
            2. MOTION PASSES 5-3-0.
            3. Bao Thien Ngo will draft dissenting comment.
      2. Section IV – UVSA Staff
        1. MOTION:  To approve the language of Article IV, Section 3 as proposed.  Thao Nguyen moves. Cong Nguyen seconds.
        2. MOTION PASSES by consensus.
      3. Section I – Board of Advisors
        1. MOTION:  To approve the language of Article IV, Section 4 as proposed.  Thao Nguyen moves.  Cong Nguyen seconds.
        2. MOTION PASSES by consensus.
    2. MOTION:  To table discussion of Article III and Article V.  Cong Nguyen moves.  Thao Nguyen seconds. MOTION PASSES by consensus.
    3. Article III – Membership Affiliation
      1. Proposed Section 1 – Clarifying relationship between UVSA and VSA, and maintaining process for becoming or for removing an affiliate.
      2. Proposed Section 2 – Relationships with other entities
    4. Article V – Duties and Powers
      1. Section IV – ICC
      2. Section II – E-Board
  5. Administrative
    1. Face-to-face decisional meeting – August 28 at noon
    2. Next work meeting
  6. Adjournment at 10:03pm.

August 17, 2011 Minutes

posted Sep 7, 2011, 12:19 AM by Bao Thien Ngo   [ updated Sep 7, 2011, 12:20 AM by Liza Chu ]

UVSA REFRESH

Minutes

August 17, 2011

  1. Call to Order - 9:05pm.
    1. In attendance - Huy Tran, Bao Thien Ngo, Huy Duong, Liza Chu, Thao Nguyen, Mymy Nguyen, and Christy Ho.
    2. Cong Nguyen came at 9:10pm.  Liza left at 10:05pm.
  2. Review of previous meeting
  3. Procedural Matters
    1. Tam resigns from Committee.
    2. Updating ICC and Summit Program Committee
      1. ICC – No updates
      2. Summit Programming
    3. Deadline for finalizing all amendment proposals
      1. Sept 7, 2011 deadline for constitutional amendment proposals
        Christy motions. Thao seconds. Passes with by consensus.
  4. Language amendments
    1. Article 2 – UVSA Foundation
      1. Present before ICC first?
        1. Huy Tran proposes to engage ICC. Feels it's not committee's place to dictate what mission/vission/values of UVSA are.
        2. Christy concerned about ICC being very new. Wants to get them involved, but provide support guidance.
        3. Huy considering conference call or face to face? Conference call might be 24 people large.
        4. Mymy wants to also engage E-Board; feels E-Board should have a bigger say in the formation of the mission/vision/values.
        5. Huy: Survey results (15 results) suggests that ICC should play more of the steering of the org role than E-Board. Also E-Board is only Jessica and Justin. Jessica has personal issues; reaching out to entire E-Board may not be very effective at this time.
        6. Proposal: Have both ICC & E-Board engaged in the production of mission/vision/values.
      2. Review proposed language
        1. Vision review: No opposition.
        2. Mission review: No opposition.
        3. Values:
          1. Christy: Creativity should not be a value. Reason: Feels informal.
          2. Huy T: Want to keep creativity; it was pulled from survey. Should be presented before ICC/E-Board for consideration.
          3. Motion: Include creativity as a value for UVSA as committee recommendation to ICC/E-Board
            Bao: Y / Christy: N / Huy D: Y / Huy T: Y / Liza: Y / Mymy: Y / Thao: Y / Cong: Y. Passes: 7-1-0
    2. Preamble
      1. Mymy: Would like to clarify what "current generation" refers to, VSA or Vietnamese American youths? Proposes to add "current generation of Vietnamese American youths". Amendment passes by consensus.
    3. Article 1 – Name
      1. Passes by consensus.
    4. Article 4
      1. Section III – Intercollegiate Council
        1. Terms
          1. Thao & Mymy: In favor of UVSA-set term, rather than VSA-set term.
          2. Thao motions to let Constitution determine term. Mymy seconds. Passes with by consensus.
        2. ICC as primary decision making authority
          1. Thao: Suggests to make ICC & E-Board are jointly decision-making authorities. ICC is younger; E-Board generally has more experience.
            1. Christy: Can we have E-Board be specified as the guide for ICC, and let ICC make and own the decisions?
            2. Mymy: E-Board should be primary decision-making authority. E-Board has more interest in UVSA, whereas ICC is primarily concerned about their own VSA.
            3. Huy T: The idea is that ICC provides governance, and E-Board provides administrative support (in addition to guidance).
            4. Huy D: What kind of decisions are ICC and E-Board would make?
            5. Huy T: The idea is that ICC provides governance, and E-Board provides administrative support (in addition to guidance).
            6. Thao motions changing "decision-making authority" to "has the primary responsibility for UVSA". Mymy seconds. Bao: Y / Christy: Y / Cong: N / Huy D: N / Liza: N / Mymy: Y / Thao: Y / Huy T: N. 4-4-0 Motion fails.
          2. Huy T motions omitting "decision-making" and simply have "primary authority". Thao seconds.
            1. Cong: Define authority?
            2. Huy T: Authority will be defined in article on responsibilities.
            3. Huy T: Add official comment: In defining UVSA's philosophy and activities, the ICC should be turned to first.
            4. Bao: Y / Christy: Y / Cong: N / Huy D: N / Liza: Y / Mymy: N / Thao: Y / Huy T: Y. 5-3-0 Motion passes.
          3. Thao motions to accept language as amended. Bao seconds.
            1. Bao: Would like to remind that everyone that ICC will have to ultimately approve this.
            2. Huy T: We are having a section commenting for each proposal.
            3. [[Liza leaves]]
            4. Huy: Would recommend Thao to write any official comments.
            5. Bao: Y / Christy: Y / Cong: Y / Huy D: Y / Mymy: Y / Thao: Y / Huy T: Y. Passes unanimaously.
        3. Thao motions to table remainder of agenda items. Mymy seconds. Bao: Y / Christy: Y / Cong: Y / Huy D: Y. Passes with minimum 4 votes.
      2. Section II – Executive Board
      3. Section IV – UVSA Staff
      4. Section I – Board of Advisors
    5. Article 3 – Membership Affiliation
      1. Proposed Section 1 – Clarifying relationship between UVSA and VSA, and maintaining process for becoming or for removing an affiliate.
      2. Proposed Section 2 – Relationships with other entities
    6. Article 5 – Duties and Powers
      1. Section IV – ICC
      2. Section II - E-Board
  5. Administrative – next work meeting (to be scheduled online)
  6. Adjournment - 10:05PM

August 10, 2011 Minutes

posted Aug 12, 2011, 12:59 AM by Bao Thien Ngo   [ updated Aug 12, 2011, 12:59 AM by Liza Chu ]

UVSA REFRESH

Minutes

August 10, 2011

  1. Call to Order
    1. Roll call: Huy D., Huy T., Thao, Bao, Liza, Cong
    2. Quorum is not met
  2. Review of previous meeting
    1. Final committee members – Huy Tran, Bao Thien Ngo, Huy Duong, Christy Ho, Thao Nguyen, Khoa Pham, Cong Nguyen, Liza Chu, Linh Ho, Crystal Huynh Kim, Tam Phan, Mymy Nguyen
    2. Transparency – All of our work will be put online for public review, including dissenting proposals and the 2009 Constitution.
      1. These materials should be accompanied by comments from committee members to explain their positions.
      2. Bao Thien Ngo is point for updating the UVSA NorCal website.
    3. Education – Once we finalize all of our proposals, we will engage in an education campaign that includes training the ICC and doing presentations to the affiliates.
    4. Integration
      1. Crystal Huynh Kim is point of contact with the ICC.
      2. Huy Tran is point of contact with the summit programming team.
    5. Finalization
      1. No deadline yet set for when all proposals must be finished.
      2. Schools will be able to submit proposed amendments up until the week before the summit.
      3. Delegates will meet Friday night of the summit to finalize amendment language for ratification.  Final proposal will be presented to all summit attendees on Sunday of summit.
  3. Procedural Matters
    1. Updating ICC and Summit Program Committee
      1. ICC
      2. Summit Programming
    2. Deadline for finalizing all amendment proposals
  4. Language amendments
    1. Preamble
    2. Article 1 – Name
    3. Article 4
      1. Section III – Intercollegiate Council
      2. Section IV – UVSA Staff
    4. Article 3 – Membership Affiliation
      1. Proposed Section 1 – Clarifying relationship between UVSA and VSA, and maintaining process for becoming or for removing an affiliate.
      2. Proposed Section 2 – Relationships with other entities
    5. Article 2 – Mission Statement
      1. Review proposed language
      2. Present before ICC first?
  5. Administrative – Next Work Meeting
  6. Adjournment

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