Article XVI 13. Signatories

The approval of the member organizations shall be represented by the signature of their current respective ICC representatives of the time of signing.

• Trinh Le, University of California at Berkeley VSA
• Trinh Nguyen, University of California at Berkeley VSA
• Jonathan Tran, De Anza Community College VSA
• Long Mai, San Jose State University VSA
• Linh Ho, University of California at Davis VSA
• Jo Tran, University of California at Davis VSA
• Minhchau Dinh, University of the Pacific VSA

This approval was witnessed and verified by the active Board of UVSA 2009–2010.

• Tam Phan, President
• Tu-Anh Thi Dang, Internal Vice President
• Andrew Brian Nguyen, External Vice President
• Jessica Do, Treasurer
• Justin Nguyen, Secretary
• Seng So, uNAVSA Council of Regional Representative
• Mymy Nguyen, uNAVSA Council of Regional Representative

This Constitution is hereby ratified and shall be the governing document for the United Vietnamese Student Associations of Northern California.

Article XIV 10. Elections

Regular elections shall be overseen by the Elections Committee, as outlined within the Bylaws.

Article XVI 12. Ratification

Section I. Member Organizations

• The Vietnamese Student Association at the University of California, Davis (UCD VSA)
• The Vietnamese Student Association of San Jose State University (SJSU VSA)
• The Vietnamese Student Association at De Anza Community College (DAC VSA)
• The Vietnamese Student Association at the University of the Pacific (UOP VSA)
• The Vietnamese Student Association at the University of California, Berkeley (CAL VSA)

Section II. Process

1. Each organization must approve the document by at least seventy-five percent (75%) of their officers
2. This document shall be considered ratified once four (4) of the member organizations approve it

Article XV 11. Dissolution

Section 1. Process

Dissolution of UVSA must be by a unanimous vote of both the Executive E-Board and the Intercollegiate Council ICC, where each member of the Executive Board is counted as a vote.

Section 2. Transfer of Assets

All funds or other assets of UVSA, including any rights to funds, present or future, contingent or actual, shall be irrevocably assigned and transferred to any successor organization, which has among its principal purposes the development of Vietnamese youth leadership, and has qualified as an exempt organization under Section 501 of the 1954 Internal Revenue Code, or any amendments thereto.

Section 3. Successorship

The selection of the successor organization shall be approved by a two-thirds (⅔) majority vote of the Intercollegiate Council ICC and be named in the Board’s ICC meeting minutes and its Articles of Dissolution, but need not be named in the motion or petition for dissolution.

Article 9. Amendments Amending the Constitution 

1. Amendments require a passage of two-thirds (⅔) majority vote within the Intercollegiate Council
2. Amendments may be vetoed by a two-thirds (⅔) majority vote within the Executive Board

Article 8. Bylaws

Article 7. Quorum

1. Quorum shall be 50 percent, plus one member, of the voting body.
2. Quorum is required to conduct any voting within the ICC or the E-Board.

Article VI. Resignation & Replacement

Article 6. Removal of an Officer & Filling Vacancies

Once the notice of resignation has been received by the Executive Board, the Executive Board shall make a public announce and fill vacancies within 30 days.

Section 1. Removal of an Officer

Subsection A

1. The ICC may remove a member of the ICC or E-Board upon a three-fourths (¾) vote.
2. The person to be removed must be given the opportunity to address the ICC before it makes its decision.

Subsection B

1. A member of the ICC is considered removed if the affiliate it represents chooses to remove it.
2. The affiliate shall determine its own process for removing its representative from the Intercollegiate Council.

Section 2. Filling Vacancies

Subsection A

1. President shall appoint a person to fill any vacancies on the E-Board.
2. The appointee must be confirmed by a two-thirds (⅔) vote of the ICC.

Subsection B

In the event of a vacancy on the ICC that belongs to an affiliate, the affiliate must fill the vacancy within 30 days. Should the affiliate not fill the vacancy within 30 days, the ICC may place the affiliate’s membership under review.

Article 5. Duties & Powers

Section I. Board of Advisors

1. The Board of Advisors has the principal responsibility for the fulfillment of the organization’s mission and ensuring that the Executive Board is accountable for its operations. It is in charge of providing adequate supervision and support to the Executive Board in establishing a clear organizational mission and overseeing the implementation process. The Board of Advisors shall be responsible for
• Sustaining the organization’s mission and enhancing its public image
• Clarifying, interpreting, and explaining the constitution and its bylaws
• Providing ongoing support and guidance for the Executive Board, and providing leads to financial, cultural, educational, and community resources
• Developing the leadership skills of the Executive Board
• Assessing the performance of the organization
• Serving as the Elections Committee to oversee election procedure of Executive Board
2. The Chair of the Board of Advisors will be required to inform the Executive Board of any scheduled meetings within fourteen (14) days prior and to inform the Executive Board of the proceeding of said meeting
3. The Board of Advisors shall also have the power to serve as Court of Appeals to settle internal disputes.

Section IV 1. Intercollegiate Council

Subsection A

The Intercollegiate Council is responsible for the planning of intercollegiate activities, providing its members the opportunity to network with members of other schools, and ensuring that their organization is informed of and involved with UVSA activities and events. As the primary authority of UVSA, the ICC provides governance to the organization.

Subsection B

The ICC shall be responsible for The responsibilities of the ICC are to:

Supporting the mission and activities of UVSA

• Assisting with the overall direction and goals of UVSA
• Maintaining communication between affiliate schools
• Attending ICC meetings as outlined in the Bylaws

• Oversee the process for schools applying to become an affiliate of UVSA
• Nominate and elect members of the Executive Board; and Initiate the process of impeaching a Board member or ICC representative for improper conduct or criminal activity

1. Plan and execute events that promote UVSA’s mission.
2. Foster the relationship between affiliate members of UVSA.
3. Take positions on issues that reflect the opinions of the affiliates they represent. Any such decisions must be passed by a three-fourths (¾) majority.
4. Responsibly allocate the resources of UVSA to properly fund and support UVSA’s activities, which includes:
1. Creating and approving an annual budget in conjunction with the Treasurer.
2. Adjusting the annual budget as needed to maintain UVSA’s fiscal viability with the Treasurer.
3. Approving budgets for UVSA’s activities that fall within the limits established by the annual budget.
5. Elect a chair to facilitate its efforts for each term.

Subsection C

The responsibilities of the ICC Chair are to:

1. Set ICC meetings and agendas for all ICC meetings.
2. Facilitate communication among ICC representatives.
3. Serve as the official representative of the ICC.
4. Ensure that the ICC and its members perform the duties required of them.
5. Maintain ICC’s relationship to the Executive Board.
6. Appoint up to two (2) UNAVSA Council Representatives who must be confirmed by a ⅔ vote of the ICC.

Subsection D

The responsibilities of the UNAVSA Council Representative are to:

1. Assessing and monitoring the needs of the schools and youth organizations within each region.
2. Serve as a liaison between UNAVSA and UVSA, with regular reports to the ICC on the activities and actions of UNAVSA and the Representative in support of UNAVSA.
3. Shall support UNAVSA operations in the region. 
4. This position can be concurrently occupied by a maximum of two (2) people.

Section 2. Executive Board

Subsection A

As the administrative support for UVSA, the E-Board performs those functions that are necessary to maintaining UVSA as an organization.

Subsection B

1. The Board provides governance to the organization and represents the organization in the community. The Executive Board shall be responsible for
• Approving the organization’s philosophy and review the staff’s performance in achieving it
• Reviewing and approving the organization’s bylaws on positions and processes within the organization, as well as plans for funding its programs and activities
• Reviewing the achievements of the organization and comparing them with the philosophy of the organization as well as the needs of its affiliate schools
• Assuring that the organization has sufficient man power, financial and material resources to meet the requirements of UVSA’s long-term goals
• Overseeing the daily operations of the organization
• Be represented at a minimum of one event per affiliated VSA throughout the term year as defined within the Bylaws
• Managing all personnel matters
2. Each board member is responsible for attending Executive Board meetings as defined within the Bylaws
3. The Executive Board shall have the powers to
• Elect, appoint, monitor, advise, support, reward, and when necessary, change management within UVSA Staff
• Vote at Executive Board meetings on important issues affecting all members of the organization
• Initiate the process of impeaching a member of any UVSA Board for improper conduct or criminal activity

The responsibilities of the E-Board are to:

1. Provide advice and guidance to the ICC in the performance of its duties.
2. Attend ICC meetings in the performance of its duty to advise and guide the ICC.
3. Ensure that UVSA complies with all applicable laws and regulations.
4. Represent UVSA to the community.
5. Build and maintain UVSA’s relationship to the community.
6. Maintain and keep all UVSA records in an organized and accessible manner.
7. Vote as one entity as a member of the ICC. The E-Board can only exercise this power if a majority of E-Board voting members are present at an ICC meeting.

Section III. Specific Executive Officers Duties

Subsection C. President

The responsibilities of the President are to:

1. Maintain general active management of the organization.
2. Uphold the integrity of the Constitution.
3. Represent the organization to the public when applicable.
4. Ensure that each committee has a chairperson, and maintain communication with the chairperson to ensure that their work is executed.
5. Ensure that board matters are handled properly, including preparation of meeting materials, functionality of committees, and orientation of new Board of Advisor members.
6. Shall Co-sign with the Vice President of Finance Treasurer on all financial statements for UVSA.
7. Shall Co-sign with the Internal Vice President on all contractual agreements pertaining to UVSA.
8. Shall Serve as a voting member of the Executive E-Board.

Subsection D. Internal Vice President

The responsibilities of the Internal Vice President are to:

1. Act as the President in the absence of the President.
2. Shall Keep the Executive E-Board informed of all affiliated VSA activities.
3. Manage all intra-organizational issues and operations, including roles and responsibilities of Executive E-Board members of the E-Board and staff under the E-Board.
4. Oversee the Intercollegiate Council Serve as the principal point of contact for the ICC Chair in maintaining communication between the E-Board and the ICC.
5. Shall Serve as a voting member of the Executive Board.

Subsection E. External Vice President

The responsibilities of the External Vice President are to:

1. Act as the President in the absence of the President and Internal Vice President.
2. Act as the official liaison of the organization to the community Act in support of the President in representing UVSA to the community.
3. Shall Assist UVSA in all public relation matters.
4. Shall Keep Executive E-Board informed of all matters affecting UVSA, its affiliated organizations, and the local Vietnamese community.
5. Shall Serve as a voting member of the Executive E-Board.

Subsection F. Treasurer

The responsibilities of the Treasurer are to:

1. Act as the President in the absence of the President, Internal Vice President, and External Vice President.
2. Oversee the Executive E-Board’s activities Produce an annual budget in conjunction with the ICC, maintain records of all transactions, and monitor all of UVSA’s activities to ensure that UVSA remains within the budget and fiscally viable.
3. Provide advice and counsel to the ICC with regards to any and all matters involving the finances of UVSA.
4. Ensure timely processing of financial statements with appropriate governmental bodies.
5. Maintain records of all transactions
6. Shall Co-sign with the President on all financial statements for UVSA.
7. Shall Serve as a voting member of the  Executive E-Board.

Subsection G. Secretary

The responsibilities of the Secretary are to:

1. Act as the President in the absence of the President, Internal Vice President, External Vice President, and Treasurer.
2. Keep minutes of all official Executive E-Board meetings, distribute minutes promptly following each meeting, and provide minutes when necessary.
3. Collect and maintain Intercollegiate Council ICC meeting minutes.
4. Shall Inform the Executive E-Board and the Intercollegiate Council ICC of any correspondence addressed to him/her as Secretary of the organization.
5. File any certificates required by any statute, federal or state.
6. Be the official custodian of the records and seal of this organization.
7. Shall Serve as a voting member of the Executive E-Board.

UNAVSA CoRR Representative

1. Assessing and monitoring the needs of the schools and youth organizations within each region 
2. Shall serve as a liason between UNAVSA and UVSA 
3. Shall support UNAVSA operations in the region 
4. This position can be concurrently occupied by a maximum of two (2) people 
5. CoRR Representative(s) shall serve as an individual voting member of the Executive Board

Section V. UVSA Staff

• Supporting the mission and activities of UVSA
• Assisting with the overall direction and goals of the organization
• Assisting in the formulation, communication, implementation and evaluation of policies, practices and activities of UVSA